THE FOOTBALL ASSOCIATION LIMITED

CLUB RULES

OF

WHITTINGTON ST PETERS JUNIOR FOOTBALL CLUB 

1.                  NAME

The club shall be called Whittington St Peters Junior FC (the Club). 

2.        PURPOSE

The purpose of the Club shall be to arrange association football matches and social activities for its members. The Club will abide by the Football Association’s (FA’s) Child Protection Policies and Procedures, Codes of Conduct and Equal Opportunities and Anti-Discrimination Policy and will reinforce these through the Club’s Child Protection Policy Document and Code of Conduct, that are enclosures to these rules.

3.        STATUS OF RULES

These rules (the Club Rules) form a binding agreement between each member of the Club. 

4.                  RULES AND REGULATIONS

a.         The Club shall have the status of an Affiliated Member Club of The

Football Association by virtue of its affiliation to The Worcestershire County Football Association. The Rules and Regulations of The Football Association Limited and Football Association or any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

b.         No alteration to the Club Rules shall be effective without prior written approval to The Parent Association

5.                  CLUB MEMBERSHIP

a.         The members of the Club from time to time shall be those persons approved by the Club Committee and listed in the register of members, which shall be maintained by the Club Secretary.

b.         Any person who wishes to be a Playing Member must apply using the attached Membership Application form and deliver it to the Club. Election to membership shall be at the sole discretion of the Club Committee. On successful application the Playing Member’s parents/guardians will automatically become Parent/Guardian Members of the Club and will retain membership for as long as the Playing Member retains membership.    Membership shall become effective upon an applicant’s name being entered in the Membership Register.

c.         In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.

d.         The Association or an Affiliated Association shall be given access to the Membership Register on demand. 

6.         ANNUAL MEMBERSHIP FEE

a.         An annual fee payable by each playing member shall be determined from time to time by the Club Committee. Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable.

b.         The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the obligations of the Club. 

7.         RESIGNATION AND EXPULSION

a.         A member shall cease to be a member of the Club if, and from the date on which, he gives notice to the Club Committee of his resignation. A Playing Member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned.

b.         The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for him/her to remain a member. There shall be no appeal procedures (See Code of Conduct, Enclosure 1).

c.         A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.

d.         When a Playing Member resigns or is expelled then his/her associated Parent/Guardian Members will also be excluded from the club. However a Playing Member will not automatically be excluded from the club if an associated Parent/Guardian Member is expelled or resigns.

e.         Each Playing Member can only have a maximum of two associated Parent/Guardian Members. 

8.         CLUB COMMITTEE

a.                   The Club Officers shall consist of Chair, Secretary, Treasurer and

Child Welfare Officer[1].

b.         The Club Committee shall consist of the Club Officers and two other elected members.

c.         Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairman of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chair or in his/her absence the Treasurer. The quorum for the transaction of business of the Club Committee shall be three.

d.         Decisions of the Club Committee meetings shall be entered into the minute book of the Club to be maintained by the Club Secretary.

e.         Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven days notice to all members of the Club Committee. The Club Committee shall hold not less than three meetings a year.

f.          An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee that arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.

g.         Save as provided for in Rules and Regulations of The Association and the Affiliated Association to which the Club is affiliated, The Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules. 

9.                  ANNUAL AND SPECIAL GENERAL MEETING

a.                   An Annual General Meeting (AGM) shall be held in each year to:

     i.          Receive a report of the activities of the Club over the previous year.

ii.                   Receive a report of the Club’s finances over the previous year.

iii.                  Elect the members of the Club Committee

iv.                 Consider any other business. 

b.         Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the meeting.

c.         The Committee may call a Special General Meeting (SGM) at any time. It shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than 5 non-playing members stating the purposes for which the meeting is required and the resolutions proposed. Business at a SGM may be any business transacted at an AGM. 

d.         The Secretary shall send to each non-playing member at his last known address written notice of the date of a General Meeting together with the resolutions to be proposed at least 14 days before the meeting. 

e.         The quorum of General Meeting shall be 10 non-playing members. 

f.          The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair. Each non-playing member present shall have one vote and resolutions shall be passed by a simple majority. 

g.         The Club Secretary, or in his absence a member of the Club Committee, shall enter minutes of General Meetings into the Minute book of the Club. 

10.              CLUB TEAMS

At its first meeting following each AGM the Club Committee shall appoint a Club Member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the Club Committee at its last meeting prior to an AGM a written report of the activities of the team.

11.                CLUB FINANCES

a.         A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Chairperson, the Club Secretary and the Club Treasurer. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All money payable to the Club shall be received by the Treasurer and deposited into the Club Account. 

b.         The income and assets of the Club (the Club Property) shall be applied only in furtherance of the obligations of the Club. 

c.         The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club. 

d.         The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time. 

e.         The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer. The Custodians shall deal with the Club Property as directed by decisions of the Club Committee and entry in the minute book shall be conclusive evidence of such a decision. 

f.          The Custodians shall be appointed by the Club in General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting. 

g.         On his or her removal or resignation a Custodian shall execute a Conveyance in such form as is published by the Associations from time to time to a newly elected Custodian or the existing Custodians as directed by the Club Committee. On the death of a Custodian, any Club Property vested in him shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, a SGM shall be convened as soon as possible to appoint another Custodian. 

h.         Members shall be entitled to an indemnity out of Club Property for all expenses and other liabilities reasonably incurred by them in carrying out Club duties. 

12.                DISSOLUTION

a.         A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the non-playing members present. 

b.         The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club. 

c.         Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the Parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner, as the Members of the Club with the consent of the Parent Association shall determine. 

Enclosures: 

Enclosure 1 – Whittington St Peters Junior Football Club Code of Conduct

Enclosure 2 – Whittington St Peters Junior Football Club Child Protection Policy 

Signed:                                                 Dated: 

  Original signed                                               7 July 2005

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MR D ASH

CHAIRPERSON 

Original signed                                                7 July 2005

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MR M JONES

SECRETARY